Committees shall be established by the Staff Assembly Board as needed. Typically Committees may be delegated the task of discussing and making recommendations for a wide-range of issues related to staff professional development, staff welfare, or rules and jurisdiction. Committees may be delegated the task of overseeing an event or program sponsored by the Staff Assembly. Committees may be established for at least one year or longer until issues are resolved.
Eligibility: Any Staff Assembly member who has completed one (1) year of employment at UCLA is eligible to be a Committee Chairperson. The Committee Chairperson may not hold another Board office while holding the position of Chairperson of a Committee.
Election and Term of Office: Committee Chairpersons shall be appointed by the Staff Assembly President. The term of office for all Committee Chairpersons shall be one (1) year, beginning at the annual meeting.
Duties: Each Committee Chairperson shall be a non-voting member of the Board. The Chairperson of each Committee shall be responsible for actively recruiting members of their Committee.
Eligibility: Any Staff Assembly member is eligible to be a Committee member. Each Committee shall consist of not less than three (3) members, one of whom shall be the Chairperson.
Duties: Each Committee shall submit for approval any recommendations for action to the Board prior to implementation.
President: In the event a vacancy occurs in the office of President, the President-elect shall assume the duties of President for the remainder of the term.
Other Officers and Committee Chairpersons: Vacancies shall be filled for the remainder of the term by a two-thirds (2/3) majority vote of a quorum present at a Board meeting. Temporary appointments to these positions can be made by the President followed by ratification of this action at the next Board meeting.
Board meetings will be held at a time most convenient to the majority of the elected Board representatives to facilitate maximum attendance. All meetings of the elected Board will be open to the Staff Assembly. Meetings will be held as often as required, but not less than once a month.
General Meeting: There shall be one general meeting per Academic Year of the UCLA Staff Assembly membership. The general meeting shall be open to all members of the UCLA Staff Assembly.
Attendance: Everyone is welcome. A Board representative may be granted release time during regular scheduled hours of work to attend committee meetings or functions as designated by the Chancellor.
QUORUM & VOTING
On Board mandated proposals, all elected Board representatives may vote, except the President and the Immediate Past-President. The President shall vote only in case of a tie.
Board and Committees: A simple majority (50% plus one) of the members of the Board shall constitute a quorum of the Board or a committee.
General Meetings of the Assembly: A simple majority (50% plus one) of those present at the meeting(s) shall constitute a quorum of that meeting.
Recall Referendums: A Board member may be removed from the office by a vote of no confidence by the Board. The President-elect shall conduct the election unless he/she is the person subject to recall in which case the Board shall appoint someone else to conduct the election.
The Board and each Committee shall present at the general meeting a written report of the activities undertaken by the Staff Assembly or Committees during the preceding year. The Committees shall report even if no activities have been undertaken. A copy of the Committee reports shall be forwarded to our University sponsor and the Chancellor’s Office, and a copy maintained in the Staff Assembly office and made available to each incoming Committee.
These bylaws may be amended or repealed or new bylaws may be adopted by a two-thirds (2/3) vote of the Assembly members present at any General meeting.
The details of the proposed amendments or actions must be published to the membership at large not less than thirty (30) days prior to the time at which the vote will be taken.
Any member may submit a proposed amendment to the Board. All proposed amendments shall be reviewed by the Board. The Board will review the amendment and shall submit it to a vote of the Assembly.
Participation in this organization shall be considered an official University function. Supervisors shall encourage and support release time for employees who wish to participate in Staff Assembly activities and/or meetings according to Guidelines for Relations with Employee Associations/Advisory Groups re-issued August 28, 1979 to UC Chancellors and Laboratory Directors by UC Office of the President. These guidelines continue to be applicable to the Council of UC Staff Assemblies and local campus Staff Assemblies. The guidelines provide that “management support of approved organizations may include … allowing a reasonable amount of time on pay status to be devoted to legitimate association activities by officers and members.”
Staff should understand that neither the UCLA Staff Assembly nor the University will accept ignorance, thoughtlessness, or “tradition” as an excuse for discrimination on the basis of race, ethnicity, age, religion, sex, sexual orientation, national origin, marital status or disability.
The UCLA Staff Assembly does not function as a collective bargaining unit. The Assembly does not represent employees in grievances or administrative reviews, present demands at meet-and-confer sessions, or endorse legislation not supported by the University.
Robert’s Rules of Order, Newly Revised, shall govern the Staff Assembly in all cases to which they are applicable, insofar as they are not inconsistent with these bylaws.
COUNCIL OF UC STAFF ASSEMBLIES REPRESENTATION
The President shall be the Senior Delegate to the Council of UC Staff Assemblies (CUCSA). In the absence of the President, the President-elect shall be the acting Senior Delegate. The President may appoint an alternate who can be called on to serve as a delegate in the event that neither the President nor the President-elect can attend a CUCSA meeting.
The President-Elect shall be the Junior Delegate to the Council of UC Staff Assemblies (CUCSA).
Revised May 2018